Meeting Minutes # 5
July 28, 2007
9:00 pm - 11:00 pm
Members : Trinket Canlas, Tere Cervero, Adri Constantino, Lala
Espanola, Ann Lim, Mike Lu, Rich Pijuan, Lydia Robledo, Felix
Servita, Leni Sutcliffe, Mel Tan, Alex Tiongco, Gerry de Villa,
The meeting was called to organize and get the members of the
pre-bird festival committees to start working together.
1. Sponsorship and Finance Committee (represented by Alex, Tere,
Mike) targets P 200,000.00 from the souvenir program to cover
cost of printing and additional expenses from the bird festival
ie transport, photo, tent, etc. Collected P 15,000.00 only, with
pledges for P 60,000.00 more. More effort to be exerted in the
next few weeks. WBCP will follow-up on RAFI on the number of students
who have already signed up, and will check on the Cebu City Mayor's
office and WWF-Philippines on their pledge to support the festival.
A meeting will be set with CEMEX to explore other non-monetary
sources of support. A letter of invitation has been sento to Figaro
to Foundation to participate in the festival.
2. Venue Committee (represented by Mike on behalf of absent committee
members) will re-layout venue since the tent sizes (3x3) required
were out-of-stock. Layout will be due for initial approval by
next week so that the tents can be reserved earlier. Tarp designs
will be finalized by mid-August. Downpayment for the venue (Arctic
Room, Waterfront Hotel) will be paid on Monday.
3. Program Committee (represented by Alice, Mel, Lala, Rich) will
go through each of the programs including inviting additional
resource speakers, and planning for the Birdquest contest. Will
also coordinate with Kaakbay regarding the Philippine Duck Forum.
4. Reservations Committee (represented by Lydia and Mike) announced
that the club will shoulder airfare and hotel accomodations of
Flight reservations need to be booked in order to avail of the
best possible rates offered by the airline companies. The best
bargains are with Cebu Pacific and Air Philippines. The following
members have reserved their flights accordingly:
Sept 20, 10:00 am - Sept 23, 4:00 pm
Sept. 20, 3:00 pm - Sept 23, 4:00 pm
Ma Katrina Canlas
Sept 20, 10:00 am - Sept 25, 11:00 am
Sept 20, 3:00 pm - Sept 25, 11:00 am
* Members flying home on Sept 25 are the ones joining the Bohol
trip to be led by Nilo Arribas and Nicky Icarangal.
Members who need to confirm their flight schedule are as follows:
Anna Gonzales, Arne Jensen, Joel Jorda, Alex Loinaz, Ixi Mapua,
Lydia Robledo, Mark Villa, Gerry de Villa, Jon Villasper, Cel
Downpayment for the hotel reservations will be paid on Monday,
July 30, 2007.
Volunteers who have NOT signed up for the committees are requested
to contact Mike Lu at firstname.lastname@example.org or Trinket Canlas at email@example.com.
Anyone else who wants to volunteer for the birdfestival are requested
to contact the club by Monday, July 31 at the latest.
5. Souvenir Program (represented by Trinket, Adri, Leni) have
already listed the contents of the souvenir program. Email invitations
have been/will be sent to WBCP members to contribute articles
for the souvenir program.
6. Exhibitors Committee (represented by Felix) Organizations participating
in the festival are as follows: Philippine Eagle Foundation (PEF),
Katala Foundation, Cebu Biodiversity Conservation Foundation (CBCF),
Center for Environmental Awareness and Conservation (CEAE), Isla
Biodiversity Conservation, Kaakbay CDI, Wild Bird Society of Taipei
(WBST), Asian Raptor Research and Conservation Network (ARRCN),
Bird Conservation Society of Thailand (BCST). WBST is sending
a high-profile 8-man delegation led by WBST President Liu Thin-by
and Executive Director Jiang Rong Kuan. ARRCN is sending Hon.
Chairman Lim Kim Chye. BCST is sending Chairman Gawin Chutima
and maybe more. The Committee members will follow up on the number
of participants attending per organization.
The LGUs of Paranaque City, Malaybalay City and Puerto Princesa
City have expressed interest but have not confirmed participation.
Festival Committee will follow-up on them next week.
7. Bohol Birdwatching Trip Committee (represented by Mike on behalf
of absent committee members) has made a draft itinerary of activities
for the 2-day birdwatching in Bohol. 6 birders from the WBST and
5 birders from WBCP (Alex Tiongco, Tere Cervero, Adri Constantino,
Felix Servita and Leni Sutcliffe) have signed up for the trip
to be led by NIcky Icarangal and Nilo Arribas.
8. Press Release Committee (represented by Leni) will coordinate
with contacts in the media to send press release in August and
in September. Lydia Robledo have volunteered to write an article
for August. The initial press release for the birdfest has appeared
on the Philippine Daily Inquirer and Cebu Sun Star. It has also
been uploaded on the blog sites of WBCP members, posted on the
Birding on the.net section of the Oriental Bird Club and will
also be sent to our contacts in the Philippine Star, Bulletin
Today and others.
9. The next meeting will be held on a Saturday evening at the
residence of Leni Sutcliffe in Westgrove. Exact date will be announced